PROCESS OF PROCEDURES FOR EXPORTING AGRICULTURAL PRODUCTS TO JAPAN

Vietnam and Japan have joined the Comprehensive and Progressive Agreement for Trans-Pacific Partnership, so Japan will immediately eliminate import duties on some key agricultural products of Vietnam including: : coffee (roasted, ground, dissolved), pepper, cashew and other spices; Certain fruits and vegetables (fresh flowers, tropical fruits, vegetables: onions, garlic, mushrooms, cucumbers), processed and canned fruits and many products will be exempt from tax after the next few years. This is a favorable condition and an opportunity for Vietnam to export agricultural products to Japan - An extremely potential market.

Many commodities have been approved by the Japanese side to grant planter codes, creating favorable conditions for quarantine faster when importing. In addition, there are many growers with large areas that have reached the VietGAP standard, even granted GlobalGAP certification, which has proved that our country's agriculture is increasingly developed, methodical and worthy of exporting to difficult countries. Most charged with international standards. Typically, this year 2020 our country has businesses exporting lychee to Japan to reduce dependence on the Chinese market.

However, the quarantine system and import standards for agricultural products and foodstuffs in Japan are very strict, requiring high quality and quarantine. We need to do a good job of hygiene and hygiene in accordance with standards to avoid product recalls because of not ensuring the hygienic and safe conditions of the importing country such as the Chinsu chili sauce case in 2019.

Goods imported into the Japanese market have 3 types of inspection: compulsory inspection, guidance inspection and supervision inspection.

- Mandatory inspection: Based on the food safety and hygiene law, there is a list of agricultural products that will perform mandatory inspection upon import.
- Inspection of instructions: The quarantine establishment will confirm whether the importing unit has well performed its responsibilities for food safety and hygiene.
- Inspection and supervision: At the quarantine establishment, goods are not subject to compulsory inspection, with the aim to understand the situation of food safety and hygiene, based on the annual plan, conduct inspection. Continuously monitoring and certifying highly effective food safety. If there is a violation of pesticides or other violations, it will increase the frequency of surveillance checks, to see if it is necessary to include the mandatory type of inspection.

You can refer to the quality criteria for agricultural products and foodstuffs at the following website. Note web only written in Japanese and English:
https://www.jetro.go.jp/en/reports/regulations/

Those are the notes when you plan to export agricultural products and foodstuffs to Japan. So, how is export procedure in Vietnam? Today, ASC Logistics will introduce to you the process and procedures for exporting agricultural products to Japan:

1. Check Vietnam's export policies and import from Japan to see if the item has been imported into Japan. This is very important and a prerequisite to perform the following steps. You should also ask import partners about what needs to be asked, for example, pesticide residues, fertilizer residues, irradiation, disinfection ... to meet by the Vietnamese side.

2. Conducting the signing of trading contracts and preparing satisfactory goods, hygiene and packaging of exported goods. For the Japanese market, in addition to high quality requirements, there are also very high requirements on design, form, for example, the size of the fruit must be similar, not scratched or penetrated.

3. Carry out quarantine procedures on the national one-stop information portal for Noi Bai and Hai Phong ... to submit paper documents for border gates that have not yet applied the national one-stop information portal. Quarantine documents include:

- Referral
- Quarantine registration application
- Invoice
- Packing list
- Commercial contracts
- Certificates of planting area standards and product quality standards (if any).

Take samples of goods to quarantine offices to conduct quarantine and handle products if necessary.

4. Conducting customs clearance procedures. For goods to be cleared, we need to go through customs procedures to be able to export goods to Japan. The customs clearance dossier under Clause 5, Article 1 of Circular 39/2018 / TT-BTC (Amending Article 16 of Circular 38/2015 / TT-BTC) includes:

- Referral
- Customs declaration
- Invoice
- Booking
- Commercial contract (if any)
- Certificates of planting area standards and product quality standards (if any).
- Business registration (if any)

Preparing to complete customs procedures, you should have all of the above documents, but when making to show customs the introduction letter, customs declaration, invoice, booking. Moreover, we can also attach a scanned copy to the V5 customs system, which can also be viewed on the machine and approved for customs clearance.

Some notes when exporting goods and agricultural products to Japan:

- You need to ask the importer about the requirements of the importing country or do you need to add some other documents such as: Irradiation, Certificate of Origin (Certificate of Origin C / O), fumigation paper ( Fumigation certificate), Quarantine certificate (Phytosanitary certificate), Quality certificate (Certificate of Quality / Quantity) ...
- Packaging method and storage conditions. With air, how much temperature is guaranteed, and how much ventilation are there when traveling to the sea? Packed goods so that transportation is not crushed or broken so that the consignees receive the goods with the best conditions and the highest quality.
- The costs may be incurred in Vietnam and Japan such as storage, storage, handling charges at ports, packaging costs, cold storage ...

To consult or receive a quote about import-export services, please contact ASC Logistics us via hotline: 0903.288.872 (Mr Thang) for a quote and support. We are committed to enthusiastic support, free advice so that businesses can bring Vietnamese agricultural products to the world market. We can do export procedures at most border gates such as Noi Bai, Hai Phong, Cat Lai, Tan Son Nhat ... serving 24/7. Look forward to your contributions and support!

Also you can see the following article:

Procedures for exporting carrots

How to export rice?

Exporting dangerous goods such as batteries and accumulators

Transportation of exported goods by air and sea